EMAIL-ARCHIVING
EMAIL MANAGEMENT MADE EASY
Almost all business correspondence is electronic these days. However, most correspondence is subject to certain retention obligations, e.g. As defined by the HGB, AO and GoBD.
The problems associated with email archiving become apparent with the increasing volume of electronic correspondence and requires an urgent solution. Companies face one major challenge. How exactly? - For the simple reason that much of the information disclosed in this way is tax-relevant and must therefore be stored electronically in accordance with § 147 (1) Tax Code (AO). In addition, tax-relevant information, including emails, must be available at all times and without delay. Last but not least, the information and agreements exchanged in email correspondence are important for in-house process optimization.
A SITUATION WITH A SOLUTION
Starke-DMS® offers two solutions to overcome these challenges: The Starke-DMS® MailArchive and the Starke-DMS® MailAddin. Select the right strategy to suit your requirements. The MailArchive offers server-side email archiving, which can emulate emails using a set of rule from any imap-capable email server - legally compliant and automatically. It can then trigger specific workflows to make your processes smoother and more efficient. In addition to the server-based solution, Starke-DMS® also offers a client-based solution: MailAddin. The Addin integrates seamlessly into your email client and allows employees to manually archive emails with a single click whilst remaining in the application.
THE ALl-in-one SOLUTION
Both variants can also be used in combination to achieve a comprehensive solution for your email management. This ensures that tax-relevant emails are never lost.
AFTER ARCHIVING
Emails remain available after archiving in Starke-DMS® and are linked to all other data. This allows you to retrieve all information about a process, customer, project, etc. together at a glance. Find out more about our electronic files.
YOUR ADVANTAGES
- All tax-relevant emails are archived in accordance with law
- Automatic assignment to customers, suppliers, projects, processes...
- Monitoring of mailboxes with stored workflows (enquiries, applications, etc.)
- Optional separate archiving of equipment (e.g. incoming invoices)
CHECK IT OUT FOR YOURSELF AND START YOUR EMAIL ARCHIVE TODAY
Our experts will work with you to develop the right strategy for your email management. We’d be delighted to present all your options during a personal meeting.
